Do you want to send an email at a specific time but won’t be available to hit send? No problem! You can schedule emails to send later on the Mail app on your Mac. It’s like setting an alarm, but for your emails. Let’s get right into it.
Step by Step Tutorial: Scheduling Emails in Mail App on Mac
Before we dive into the steps, let’s understand what we’re about to do. Scheduling an email lets you write an email now and have it automatically sent at a future date and time. This feature is super handy if you need to send business emails during work hours or simply want to time your message perfectly.
Step 1: Compose Your Email
Start by writing your email as you normally would in the Mail app.
When you write an email, you fill in the recipient’s address, subject line, and your message. Make sure everything is good to go – once the email is scheduled, it will be sent just like you wrote it.
Step 2: Click on the Dropdown Arrow Next to the ‘Send’ Button
After writing your email, instead of clicking ‘Send,’ look for the small arrow right next to it and click on it.
This arrow reveals additional options for sending your email. It’s a small but powerful feature that gives you more control over how and when your email is sent.
Step 3: Choose ‘Send Later’
In the drop-down menu, you’ll find the ‘Send Later’ option. Select it to schedule your email.
‘Send Later’ is the magic button that will let you pick the perfect time for your email to land in someone’s inbox. It’s like having a personal assistant who makes sure your emails go out exactly when you want them to.
Step 4: Set the Date and Time
A new window will pop up, allowing you to choose the date and time for your email to be sent. Select your preferred time and click ‘Schedule’.
Think of this as setting a timer for your email. You can choose any date and time in the future, ensuring your message is delivered at just the right moment.
Step 5: Confirm the Email is Scheduled
After scheduling, you’ll see the email in your ‘Send Later’ folder. This confirms it’s ready to go.
Checking the ‘Send Later’ folder is like peeking into the future. You’ll see all the emails you’ve scheduled, lined up and waiting for their turn to shine.
After completing these steps, your email will be sent automatically at the time you’ve chosen. You won’t need to be at your computer or do anything else – the Mail app will take care of it for you.
Tips for Scheduling Emails in Mail App on Mac
- Make sure your computer is turned on and connected to the internet at the scheduled time. Otherwise, the email won’t be sent until the next time you’re online.
- Double-check the time zone settings on your Mac, especially if you’re scheduling an email to be sent while you’re traveling.
- Use the ‘Send Later’ feature to space out your email correspondence, so you don’t overwhelm your recipients with too many emails at once.
- Consider scheduling important emails for early in the workday, so they’re at the top of your recipient’s inbox when they start their day.
- Remember that once an email is scheduled, you can still edit or delete it before the scheduled sending time.
Frequently Asked Questions
Can I schedule recurring emails in the Mail app?
No, the Mail app doesn’t support scheduling recurring emails. You would have to manually schedule each email.
What happens if my Mac is turned off at the scheduled sending time?
The email will be sent the next time your Mac is turned on and connected to the internet.
Is it possible to see a list of all scheduled emails?
Yes, you can see all scheduled emails in the ‘Send Later’ folder in the Mail app.
Can I cancel or change a scheduled email?
Absolutely! You can edit or delete a scheduled email anytime before it’s sent by going to the ‘Send Later’ folder.
Does scheduling emails work when I’m using my Mac in a different time zone?
Yes, but make sure your Mac’s time zone settings are up to date, so your emails go out at the correct local time.
Summary
- Compose your email.
- Click the dropdown arrow next to ‘Send.’
- Choose ‘Send Later.’
- Set the date and time.
- Confirm the email is scheduled.
Conclusion
Scheduling emails in the Mail app on your Mac can be a game-changer for managing your communications. Whether you want to make sure your message is the first thing someone sees in the morning or just want to write an email while the thought is fresh and send it later, this feature is for you. It’s all about sending emails on your terms – without having to be glued to your computer. So go ahead, take control of your inbox and start scheduling!